PeridotX Fuel Management System
PeridotX Fuel Management System tracks every litre from the moment a site raises a fuel requirement through purchase orders, gate entries, deliveries, and consumption — with FIFO stock valuation, vendor payments, and shortage claims all reconciled to one auditable ledger, and access scoped by role from Data Entry Operator up to Super Admin.
Everything Fuel Management includes
A standard feature set covering the core of what PeridotX Fuel Management System delivers out of the box.
Fuel Requirements & Purchase Orders
Sites raise fuel requirements, route them through approval, and convert approved requirements straight into purchase orders against a vendor.
Gate Entries & Deliveries
Every tanker is logged at the gate — arrival, exit, and outcome — with deliveries and receipt quantities recorded against the originating PO.
Consumption & FIFO Stock Valuation
Fuel issuance is tracked by vehicle, with stock valued FIFO so on-hand quantity and cost are always current and auditable.
Vendor Payments & Finance FRR
Vendor payments, credit notes, and debit notes tie back to POs and deliveries, with a Finance FRR (Funds Reconciliation Request) workflow for release.
Shortage Claims & Stock Adjustments
Delivery shortages become tracked claims against the vendor, with stock adjustments and opening balances kept on the same auditable trail.
Role-Based Access Control
Four built-in roles — Super Admin, Admin, Data Entry Operator, and Report Viewer — scope every screen to what each person should see and do.
Modules inside Fuel Management
PeridotX Fuel Management System tracks every litre from the moment a site raises a fuel requirement through purchase orders, gate entries, deliveries, and consumption — with FIFO stock valuation, vendor payments, and shortage claims all reconciled to one auditable ledger, and access scoped by role from Data Entry Operator up to Super Admin.
Fuel Requirements & Approvals
Sites raise fuel requirements, approved through a defined workflow before they become purchasable.
Purchase Orders & Vendors
Purchase orders raised against vendors, with a vendor and supplier dictionary maintained centrally.
Gate Entries & Deliveries
Tanker arrival/exit logging and delivery & receipt recording, matched back to the purchase order.
Fuel Consumption & Vehicles
Issuance tracked against a vehicle master, with fuel type and stock impact recorded per transaction.
Stock & Valuation
FIFO stock valuation, opening balances, and stock adjustments, reconciled against gate entries and deliveries.
Vendor Finance
Vendor payments, credit notes, debit notes, and shortage claims, with a Finance FRR approval step.
See Fuel Management in action
See PeridotX Fuel Management on your own fleet and vendors
Configured around your sites, vendors, and vehicle fleet, with FIFO valuation running from day one — contact your PeridotX representative for a walkthrough.